The Challenge
Event organizers are drowning in “Spreadsheet Hell.” Managing 50+ speakers involves chasing headshots via email, manually updating schedules, correcting timezone math, and tracking contracts across three different platforms. It is administrative chaos that distracts from the actual show.
The Digital Backstage. You focus on the main event. We’ll automate the chaos behind the curtain.
The Pitch:
Stop drowning in “Spreadsheet Hell.” SpeakerTrek is a unified event operating system that sits between the Organizer and the Speaker. We replace fragmented tools with a single, synchronized architecture that handles the logistics so you can handle the talent.
Features:
Onboarding Autopilot: We replace email threads with a secure, intelligent portal. Speakers submit their data once, and the system instantly provisions their profiles, generates contracts, and validates their requirements.
Central Command Dashboard: Abandon the spreadsheet. Gain a real-time, 360° visual interface of your entire event. Track acceptance status, missing assets, and payment milestones in a single “traffic control” view.
The Engagement Engine: A behavioral communication layer that keeps speakers warm. The system detects inaction (e.g., missing slides) and triggers personalized, automated nudges to ensure compliance without manual follow-up.
Intelligent Asset Governance: Stop hunting for attachments. The system intercepts uploads, standardizes file naming conventions, and routes media directly to your production team’s secure storage environment.
Developed for:
- Summit Hosts: Managing 20+ speakers for virtual or hybrid events.
- Podcasters: Booking guests and managing release forms.
- Conference Planners: Needing a single source of truth for logistics.
- Professionalism: Creating a professional look and feel for your podcast setting the tone for your guests to have a great experience with you
How to Get Started:
- Initialize: Book a diagnostic call to map your current event workflow.
- Architect: We develop and deploy the SpeakerTrek core environment.
- Onboard: We train your team on the “Command” dashboard.
- Launch: You send the single intake link to your speakers and watch the data organize itself.